Room Rental Policy
- Groups or organizations promoting development of science and education in New Mexico may rent the meeting rooms for meetings, seminars and workshops.
- The New Mexico Consortium Executive Director reserves
the right to accept or refuse a reservation or to cancel any booking at
her discretion. Priority of the use of the meeting rooms is given to
programs supported and/or sponsored by the NMC. The NMC will not knowingly
permit any individuals or groups to use its facilities for
- • Subleasing
- • Selling, promoting or distributing unsolicited materials
- • Conducting private social events
- • Conducting shows, fairs, and trade exhibitions
- • Activities that are threat to public health and safety
- • Activities that exhibit noisy or disrupting behavior that disturbs daily operations at the NMC
- Reservations are booked based on availability through the NMC Business Office (Appendix B) at which time the purpose of the rental, the fee and facilities available will be discussed. A description of the facilities is outlined in Appendix A.
- Meeting room bookings will not be confirmed until signed copies of the Rental Agreement are returned and all fees are paid (for Fee Schedule see Appendix C).
- Cancellations must be received no later than 2 working days prior to the reservation for full refund. If the applicants fail to comply, they may be required to pay for the room rental.
- Meeting rooms are available for use during NMC office hours. Special arrangements must be made with the NMC staff in order to use the rooms outside the regular office hours.
- Renter is responsible for any damage to facility, furnishings, and property. Damages must be paid within 10 days of notification.
- The NMC accepts no responsibility for lost or stolen articles.
- Set-up of tables, chairs, and equipment is the responsibility of the organization renting the facilities.
- It is the responsibility of those using the NMC facilities to leave them in the same condition as found. Storage cannot be provided.
- The use of candles and open flame and incense is not permitted within the meeting room. Alcoholic beverages may not be dispensed or consumed on NMC premises.
- The rental group shall comply with all applicable city, county, State, and Federal laws and any specific use regulations
- In the case of emergency, please contact the NMC Business Office at 505-412-4200 or call Ken Harrison, the Building Engineer at 505-412-8330.
Room 220 ~ Capacity: 8 - 10
Room 32 ~ Capacity: 15
The kitchen facilities and restrooms are available.
There is no public telephone available. During business hours, the office phone may be used upon request. We ask that you keep calls to a minimum.
Location ~ Hours ~ Contacts
New Mexico Consortium is located in the Los Alamos Research Park, 4200 W. Jemez Rd., Suite 301, Los Alamos, NM 87544.
Office hours are Mon-Fri: 8:30 am – 5:30 pm.
Contacts:
Irina Izvekova, 505-412-4178, Izvekova@newmexicoconsortium.org
Ann Kuiper, 505-412-4207, atkuiper@newmexicoconsortium.org
Non-Profit Organization and
Community Groups
*Initial Fee is $25 for the first hour and then $10 per hour
afterward.
Business, Commercial or
Profit-Making Groups
*Initial Fee is $50 for the first hour and then $20 per hour
afterward.
*Initial Fee is for first 1 hour or any part thereof.
Meeting Facility Use Application Form
